Event Dynamics - Business Event Specialists

Event Dynamics understands what it means to create an extraordinary event or conference, working with you to achieve your objectives in an easy, cost effective environment. The impact on attendees and sponsors of an "experience" rather than "just a meeting" can create long lasting impressions.


We take care to create an environment that allows you to focus on delivering the content and information that is core to your business - we get on and manage the event logistics.


Event Dynamics, is a company that specialises in creating, booking and managing exceptional meetings, events, incentives and conferences.


We solve the problem of finding the appropriate venue, location, theme, speakers etc so you can focus on your core business. We save you time and resources because this is what we do !!


Why use an event management company?




* They save you valuable resources so you can focus on your core business

* They are experienced at managing events, meetings and conferences

* They have extensive knowledge of the industry

* They can provide cost effective, creative solutions to your requirements • That is their core business... "all they do"


Why choose Event Dynamics?




* The three directors each have over twenty-five years experience




* One of the directors will manage all key components of your event

* We remain behind the scenes to ensure that you or your company are to the forefront of the event.


Where we excell;


Venue




* Research and recommend an appropriate venue

* Negotiate favorable rates

* Book and manage AV and Technical equipment

* Coordinate venue personnel

* Coordinate food and beverage requirements


Marketing




* Assist and coordinate the development of conference theme and logo

* Coordinate design, production and distribution of brochures, programmes and other printed materials

* Coordinate and manage conference website

* Source all conference accessories


Administration




* Provide a fully equipped Secretariat during the conference

* Provide computerised registration and database management facilities

* Arrange insurance at competitive rates

* On-site venue and event management

* Post event evaluations as required


Programme




* Assist with planning programmes and agendas

* Advise on programme structure and timing

* Assist with accompanying social and special events

* Coordinate Partner/Family programmes

* Create, promote and manage pre and post conference touring options


Sponsors




* Coordinate design and production of sponsorship documents and materials

* Facilitate liaison between sponsors and venue regarding specific requirements


Speakers




* Coordinate the selection of suitable speakers

* Liaise with speakers regarding travel, accommodation and technical requirements


Financial




* Prepare budget according to client brief for approval by appropriate committee